PrivateOfficeAI for Small Businesses.
One AI, owned outright.
You don’t have an IT department, a data-privacy officer, or a per-seat software budget — you have a business to run. PrivateOfficeAI gives every person on your team a capable assistant that answers from your own files, drafts the emails and documents you don’t have time to write, and runs entirely on hardware you own. No subscriptions stacking up, no customer data handed to an outside vendor.
The AI, without the monthly bill or the privacy risk
Every small business wants the speed of a modern AI assistant. Very few can justify a per-seat subscription for every employee, or feel good about customer records and financials passing through a vendor’s cloud to get it — this is built to close that gap.
Cloud AI adds up, and it adds risk
Per-seat AI subscriptions get expensive fast once more than one or two people need access, and pasting customer records, supplier pricing, or financials into a public chatbot means that data leaves your control the moment you hit send.
- No vendor ever sees your customer or financial data
- Nothing is used to train an outside model
- No per-seat pricing that climbs as you hire
The same assistant, running on your own box
PrivateOfficeAI answers, drafts, and reasons the way any leading AI chat would — it just does it on hardware sitting in your business, so your data never has to leave the building to be useful.
- Runs fully offline, on the business’s own network
- Every employee gets their own login, at no extra cost
- One price for the whole business, owned outright
What it actually does across your business
PrivateOfficeAI connects to the rest of the box, so it’s rarely working from a blank page.
Answers from your own files
Ask about your return policy, a supplier contract, or last quarter’s numbers, and it answers from your business’s Knowledge Base, citing the exact document it pulled from.
One login per employee, no per-seat fees
Give the whole team access — front desk, bookkeeping, the owner — without a subscription bill that grows every time you hire.
Drafts emails, invoices, and customer replies
Turn a few notes into a clean first draft in your business’s voice — the Document & Email Generator formats it as a polished, ready-to-send PDF.
Reaches you outside the shop
With the optional Remote Access add-on, the same assistant follows you home or on the road over a private encrypted tunnel — no customer data ever sits on a public server.
Open a browser tab. That’s the whole setup.
Upload the business file
Drop a policy, a price list, or last year’s records into the Knowledge Base once, and it’s answerable from then on.
Ask, draft, or double-check
Have the assistant answer a customer question, write an email, or summarize a document — in the time it takes to type the question.
Nothing leaves the building
Every answer is generated on the box itself — no customer or financial data is ever sent to an outside server to get a reply.
PrivateOfficeAI works the same way across industries
Same box, same privacy, same one-price model — adapted to how each business actually works.