Shared Calendar.
Scheduling the AI can actually read.
One office-wide calendar for meetings, deadlines, and appointments — the kind of shared scheduling every team already relies on, except it sits on hardware in your building, and the assistant can read and write to it directly instead of guessing what your week looks like.
A shared calendar, kept entirely in-house
Shared Calendar is where every meeting, deadline, and appointment across the office lives in one view — visible to the right people, and readable by the AI whenever a date or a schedule question comes up.
Everything a good shared calendar should do
Create events, set reminders, invite colleagues, and view the office’s schedule by day, week, or month. Color-code by team or project, and see at a glance who’s free before you book something over their afternoon — the same basics as any calendar app, minus the account tied to an outside company.
- Recurring events, reminders, and multi-day bookings
- Personal and office-wide calendars, side by side
- Attach notes, files, or a contact directly to an event
Your schedule stays off outside servers
A calendar full of client names, site visits, and deadlines says a lot about how a business runs. Here, that schedule is stored on the box itself — not synced to a cloud calendar provider, not indexed for someone else’s analytics, not one data breach away from becoming public.
- Works fully offline, on the office Wi-Fi
- Visibility follows the roles your admin sets
- No per-seat fee — one price covers the whole team
Built to feed the rest of the box, not sit alone
Shared Calendar isn’t a standalone scheduling app — it’s the timeline the AI checks whenever a meeting, deadline, or “when are we free” question comes up.
Book meetings straight from chat
Ask Private AI Chat to schedule a call for next Tuesday, and it checks the calendar, finds an open slot, and adds the event — no switching tabs.
Linked to the right contact
Every event can attach to a record in the Contacts Directory, so opening a meeting shows you exactly who it’s with and their history.
Visible in team rooms with @ai
Mention @ai in a shared Team Chat Room and ask what’s on this week’s schedule — it answers from the same calendar everyone sees.
Scoped to who’s allowed to see what
Personal calendars stay personal, while shared project or team calendars follow the visibility rules your admin sets up front.
Open a browser tab. The whole office is already on it.
Log in from any device
Open the box’s address on the office Wi-Fi and sign in with your own account — no install, no download.
Add or ask for an event
Create a meeting directly on the calendar, or just tell the assistant what you need booked and when.
Everyone stays in sync
Invited colleagues see it instantly, and the AI can reference it in any conversation — all without leaving the box.
Shared Calendar is one part of the office
Same login, same box, same privacy — explore what else runs alongside it.