PrivateOfficeAI for Dental & Medical Offices.
Patient data kept on-site.
A patient’s chart, treatment plan, or lab result is not something you can paste into a public chatbot. PrivateOfficeAI gives your clinicians and front-desk staff a capable assistant that runs entirely in the office: summarize charts, draft patient letters, and pull answers from your own patient files — with nothing ever leaving the building.
The AI, without the confidentiality problem
Every practice wants the speed of a modern AI assistant. Very few can risk protected health information passing through a vendor’s cloud to get it — this is built to close that gap.
Cloud AI and patient records don’t mix
Pasting a patient’s chart, imaging notes, or lab result into a public chatbot means that data leaves your control the moment you hit send — an unacceptable risk under HIPAA and any signed Business Associate Agreement.
- No vendor ever sees a patient’s record
- Nothing is used to train an outside model
- No terms of service to worry about changing
The same assistant, running on your own box
PrivateOfficeAI answers, drafts, and reasons the way any leading AI chat would — it just does it on hardware sitting in your office, so patient files never have to leave the building to be useful.
- Runs fully offline, on the practice’s own network
- Every clinician and staff member gets their own login
- One price for the whole practice, no per-seat fees
What it actually does across a patient visit
PrivateOfficeAI connects to the rest of the box, so it’s rarely working from a blank page.
Answers from your own patient files
Ask about a past visit, a treatment plan, or an insurance policy note, and it answers from your practice’s Knowledge Base, citing the exact document it pulled from.
Sensitive charts stay with the right people
Role-based access means front-desk staff, hygienists, and clinicians each see only what their role requires — automatically, without extra setup per patient.
Drafts letters, memos and patient emails
Turn a set of chart notes into a clean recall letter, referral note, or after-visit summary in your practice’s voice — the Document & Email Generator formats it as a polished, ready-to-send PDF.
Reaches you between locations
With the optional Remote Access add-on, the same assistant follows a provider to a second office or on-call shift over a private encrypted tunnel — no patient data ever sits on a public server.
Open a browser tab. That’s the whole setup.
Upload the patient file
Drop a chart export, lab result, or treatment plan into the practice’s Knowledge Base once, and it’s answerable from then on.
Ask, summarize, or draft
Have the assistant pull key history, flag conflicts, or write the first draft of a patient letter or referral.
Nothing leaves the building
Every answer is generated on the box itself — no protected health information is ever sent to an outside server to get a reply.
PrivateOfficeAI works the same way across industries
Same box, same privacy, same one-price model — adapted to how each business actually works.