Private Office AI · Features

Everything a leading AI assistant does. None of it leaves your building.

PrivateOfficeAI is a complete AI assistant — chat, document drafting, a private knowledge base, team accounts — running on hardware you own instead of a vendor’s cloud. Every feature below works fully offline, and every answer comes from your own files, not the open internet.

See Pricing → See Demo

Knowledge Base — Office Files Online · Local

You: What does our vendor contract say about the cancellation window?

AI: The contract specifies a 60-day written notice period — citing “Vendor_Agreement_2025.pdf,” section 7.

You: Draft an email giving that notice.

01 — The core idea

One box, sitting in your office, doing the work

Most AI assistants send every prompt to a vendor’s servers. PrivateOfficeAI flips that: the model, the knowledge base, and every conversation live on hardware in your building, so nothing has to leave to be useful.

The Problem

Cloud AI means your data leaves the building

Every prompt you send to a public chatbot is processed on someone else’s servers, subject to someone else’s terms of service — terms that can change, and that most businesses have no real way to audit.

No vendor ever sees your files or conversations
Nothing is used to train an outside model
No terms of service to worry about changing

The Fix

The same capability, running on your own box

PrivateOfficeAI answers, drafts, and reasons the way any leading AI chat would — it just does it on hardware sitting in your office, so nothing has to leave the building to be useful.

Runs fully offline, on your own network
Every employee gets their own login
One price, owned outright — no per-seat fees

02 — What’s included

Every feature, built to stay on-site

Each of these runs on the box itself — nothing here calls out to an outside AI service to work.

Private AI Chat

A familiar, capable chat assistant for drafting, summarizing, brainstorming, and answering questions — running entirely on your own hardware.

Knowledge Base

Upload your own files once, and the assistant answers from them going forward — every answer cites the exact document it pulled from.

Document & Email Generator

Turn notes or a summary into a polished, ready-to-send email or a formatted PDF document, matched to your own tone and templates.

Team Accounts & Permissions

Every person gets their own login, with role-based access so people only see the files and conversations relevant to their work.

Remote Access (add-on)

An optional private, encrypted tunnel that reaches the same assistant from outside the office — without exposing your data to the open internet.

Cited Answers

Every response drawn from your files points back to the source document, so you can verify anything the assistant tells you.

03 — At a glance

How it’s priced and how it runs

Pricing model One-time purchase, owned outright

Per-seat fees None — unlimited logins

Where it runs On your own on-site hardware

Internet required No — works fully offline

Data sent to us None, ever

Setup Plug in, log in, start using it

04 — How it feels day to day

Open a browser tab. That’s the whole setup.

Step 1

Upload your files

Drop policies, contracts, or past work into the Knowledge Base once, and it’s answerable from then on.

Step 2

Ask, draft, or double-check

Have the assistant pull key details, draft a document, or answer a question — in the time it takes to type it.

Step 3

Nothing leaves the building

Every answer is generated on the box itself — no file or conversation is ever sent to an outside server to get a reply.

05 — Built for how you work

Same features, adapted to your industry

Same box, same privacy, same one-price model — see how it fits businesses like yours.

Dental & Medical OfficesPatient data kept on-site Law FirmsPrivilege stays privileged Accounting FirmsDraft, summarize, answer privately Real EstateListings, emails, contracts Marketing & Creative AgenciesUnreleased work stays unreleased Small BusinessesOne AI, owned outright

06 — Questions about the features

What people ask before they buy

Does anything ever get sent to an outside server?+

No. The model runs on the box’s own hardware, so files, drafts, and conversations are all processed and stored on-premise. Nothing is transmitted to us or any AI vendor.

Is there a limit on how many employees can use it?+

No. PrivateOfficeAI is a one-time purchase for the whole office — every employee gets their own login at no extra per-seat cost.

Do we need internet access for it to work?+

No. The core assistant, Knowledge Base, and document generator all run fully offline on your local network. Internet is only needed if you add the optional Remote Access add-on.

Can it generate images or video?+

It’s built for reading and summarizing your uploaded documents, drafting text, and answering with citations — for image or video generation, it’s best paired with your existing creative tools rather than replacing them.

What if someone needs it while out of the office?+

The optional Remote Access add-on opens a private, encrypted tunnel to the box, so the same assistant is reachable from outside the building without exposing your data.

Ready when you are

Everything a modern AI assistant does — none of it leaving your office.

See PrivateOfficeAI running with real data in the live demo, or go straight to building your box.

Buy Now → See Demo

Private Office AI Features