Every employee, their own login. Every login, its own limits.
The box isn’t one shared password taped to a monitor — it’s a proper roster of accounts, each with a role that decides exactly what that person can see, upload, and ask. Onboard someone new in a minute, lock a departing employee out just as fast, and keep the sensitive folders visible only to the people who should have them.
The control room for who gets to do what on the box
Team Accounts & Permissions is the layer that sits underneath everything else on the appliance — Private AI Chat, the Knowledge Base, Team Chat Rooms, all of it. It decides who’s logged in, what they’re allowed to touch, and what stays out of reach.
A real login for every person, not a shared one
Every employee gets their own username and password on the box, tied to their own chat history, their own uploads, and their own activity. No more one office-wide login that everyone shares and nobody can trace — an admin adds and removes people in a couple of clicks, right from the same dashboard.
- Unlimited seats included — no per-user fee
- Add or remove a login in under a minute
- Each person’s chats and files stay their own
Roles decide what each account can reach
Admin, Manager, and Staff roles set boundaries automatically, so a front-desk login never stumbles into payroll folders, and a new hire isn’t handed the keys to everything on day one. Change someone’s role and their access changes instantly, everywhere on the box.
- Restrict Knowledge Base folders by role
- Control who can invite or remove others
- Everything enforced on the box, not a vendor cloud
Built for how a real office actually runs
Permissions here aren’t a checkbox buried in settings — they quietly shape every other feature on the box.
Three tiers, set in seconds
Admin manages the box and every account on it. Manager oversees a team and its shared folders. Staff gets a personal login scoped to exactly what they need for their job.
Folder-level Knowledge Base limits
A sensitive HR or finance folder in the Knowledge Base can be locked to just Admin and Manager roles, so chat answers grounded in it never leak to a Staff login.
Who’s allowed in which Team Chat Room
Team Chat Rooms inherit the same roles, so a project room stays visible only to the people actually on that project, while general announcements can stay open to everyone.
An activity log an admin can trust
Logins, role changes, and account removals are all tracked, so there’s a clear record of who had access to what, and when — useful the day an audit or a dispute comes up.
Onboarding a new hire takes one screen, not a ticket
Admin creates the login
From the dashboard, an admin adds a name, sets a starting password, and picks a role — Admin, Manager, or Staff.
The role sets the boundaries
Folder access in the Knowledge Base, visibility of Team Chat Rooms, and admin controls all fall into place automatically based on that role.
The employee just logs in
They sign in from any device on the office Wi-Fi and land in an experience scoped to their job — nothing more, nothing less.
Team Accounts is one part of the office
Same login, same box, same privacy — explore what else runs alongside it.